Admin Assistant ( Fleet)
-
Tampines East MRT, Tampines
300 Tampines Avenue 5, Singapore, 529653
- Full Time
- 5 Day Week
1. Fleet Operations & Maintenance
- Coordinate closely with internal operations teams and external workshops on all vehicle-related matters
- Arrange and track maintenance schedules, breakdown recovery, and MHE servicing
- Monitor daily vehicle condition updates with drivers and ensure timely servicing compliance
2. Regulatory Compliance & Renewals
- Monitor and manage all statutory renewals:
- Ensure all vehicles and MHE always remain compliant with regulatory requirements
3. Documentation & System Management
- Maintain accurate and up-to-date records in the system, including:
- Log Cards
- Vehicle Asset Transfer Forms
- Vehicle Handling and Taking Over Forms
- Repairs Documents
- Lease / Sales Agreements, etc
- Ensure proper documentation for all fleet movements (new purchases, transfers, disposals)
4. Asset Handover & Coordination
- Administer and coordinate the taking-over/handing-over of vehicles and MHE with site operations
- Support deployment of new or replacement vehicles when required
5. Financial & Procurement Support
- Verify invoices from external vendors (repairs, leasing, maintenance) before submission to Finance
- Issue Purchase Request, Purchase Orders and perform Goods Receipt (GR) in SAP (if required)
- Ensure timely submission and accuracy to support audit compliance
6. Reporting & Data Management
- Prepare and submit monthly fleet reports to Finance and Operations
- Maintain proper tracking of fleet costs, servicing, and utilisation data
7. Ad-hoc Projects
- Support fleet-related initiatives and process improvement projects as assigned
Job Requirements:
- Minimum 1-year relevant experience in fleet, automotive, or car rental industry preferred
- Basic knowledge of:
- Commercial vehicles
- Maintenance processes
- Vehicle licensing and renewal workflows
- Good interpersonal and communication skills (written & spoken)
- Strong problem-solving, time management, and multitasking abilities
- Resourceful, proactive, and able to work independently
About the Employer
BRN/UEN: 199500443D
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