Facilities & Administration Executive (East Location)

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Location:
Loyang MRT, Pasir Ris
Loyang Lane Street, Singapore, 508955
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Job Types: Full Time
Timing/Shifts: 5 Day Week

S$3500 - 4200 / month

We are looking for a dedicated Facilities and Admin Executive and if you thrive in a dynamic environment, love solving problems, and take pride in maintaining a safe and efficient workplace, this is the perfect role for you!

Key Duties

As our Facilities and Admin Executive, you will take ownership of the day-to-day administration and coordination of our building and facilities.

Facilities & Operations Management: Conduct regular building inspections, track defects to closure, and manage the preventive maintenance calendar. Handle the facilities helpdesk, coordinating with vendors and technicians for repairs and minor improvement projects.

Vendor & Cost Control: Source quotations, prepare purchase orders, and verify invoices. Monitor facilities expenditure against our approved budget and evaluate vendor performance

Safety & PPE Administration: Take charge of administering engineers' PPE, including safety shoes, uniforms, and life vests. You will monitor inspection expiry dates for life vests and fall-arrest systems.

Compliance & Audit Support: Provide administrative support for WSH, ISO 9001, and ISO 45001 activities. Coordinate WSH Committee meetings, maintain ISO documents, and organize evidence for internal and external audits.

Office Administration & Reporting: Order office and pantry supplies and prepare concise monthly facilities performance reports.

Who We Are Looking For

Minimum GCE O-Level with relevant experience or a NITEC in Facilities Management
At least 3 years of experience in facilities or operational administration
Proficient in Microsoft Office and familiar with ERP NetSuite.
Basic understanding of common building services like air-conditioning, electrical, fire-safety, and access-control systems.
Conduct regular building walkabouts and willing to coordinate occasional after-hours maintenance when urgent matters arise.

EA Personnel Name: Gareth Leong
EA Personnel No: R1329390
EA License No: 11C5883