HR & Facilities Administrator
-
Tai Seng MRT, Hougang
16 Jln Mesin, Singapore, 368815
- Full Time
- 5 Day Week
S$2800 - 3000 / month
Job Description
- HR Duties
- Overtime and Records Verification:
- Review and verify volume overtime records
- Submit verified records to Payroll
- Medical
- Process invoice report and Employment Details
- Submit processed files to Finance
- Benefits Tracking
- Process and approve employee claims.
- Verify invoices and manage the reimbursement process.
- Overtime and Records Verification:
- Executive & Administrative Support
- Provide secretarial support to the Managing Director and HR Director.
- Coordinate travel arrangements and accommodation for RISG.
- Process expense claims to ensure accurate and timely reimbursement.
- Maintain document storage operations with Crown Service
- Front Desk & Visitor Experience
- Act as the primary front desk contact, delivering professional reception support.
- Welcome and host visitors to ensure a warm, polished, and hospitable environment which includes serving of beverages.
- Facilities & Vendor Management
- Manage facility maintenance for Mesin and Tuas office
- Manage and supervise third-party service providers, including despatch, cleaning staff and security guard.
- Manage office asset disposal processes.
- Fleet & Logistics Administration
- Oversee company vehicle administration
- Central contact point for all travel bookings.
- Office Operations
- Manage RISG petty cash, maintaining strict accountability for outgoing payments.
- Acquire proficiency in the Purchase Order (PO) system and raise POs as needed.
- Monitor and order stationeries, pantry supplies, printing paper, and custom printed items.
- Handle incoming/outgoing mail distribution
- Update office notice boards and prepare/issue staff gifts.
- Any other duties assigned by the HR Manager.
Requirements
- Experience as an Office Administrator or relevant roles
- Good hands-on experience in facilities management
- Proficient in Google Applications
- Meticulous and comfortable with managing large amounts of data.
- Able to work independently
Benefits
- 5 days work week (8.30am to 5.45pm)
- Work Location: 16 & 18 Jalan Mesin – Macpherson – Nearest MRT: Tai Seng
About the Employer
BRN/UEN: 195900145N
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