Operations & Sales Support Executive
-
Ubi MRT, Geylang
Vertex, 33 Ubi Avenue 3, Singapore, 408868
- Full Time
- 5 Day Week
S$3000 - 3500 / month
Working Hours: Monday to Friday, 9am–6pm
Location: Ubi, Singapore
We are looking for a detail-oriented and proactive Operations & Sales Support Executive to support the daily operations of our lighting businesses.
Key Responsibilities
Lighting Sales & Quotation Support
- Prepare lighting quotations based on customer requirements and product specifications.
- Liaise with suppliers for pricing, product information and quotations.
- Prepare purchase orders and sales documents.
- Follow up on orders, deliveries and customer enquiries.
Purchasing & Logistics
- Coordinate purchases with local and overseas suppliers.
- Monitor orders, stock availability and delivery schedules.
- Arrange local deliveries and incoming international shipments.
- Manage shipment documents, including invoices, packing lists and customs permits.
- Track freight charges, import taxes and related expenses.
Accounts Administration
- Assist with invoice processing, payment follow-ups and expense tracking.
- Organise invoices, customs permits and freight documents for monthly reconciliation.
- Liaise with the accountant to ensure supporting documents are complete.
General Administration
- Maintain digital records and filing systems.
- Handle correspondence with customers, suppliers and business partners.
- Prepare and maintain official and business documents.
- Support daily operations and improve administrative processes.
Requirements
- Organised, detail-oriented and able to multitask.
- Proficient in Microsoft Excel and Word.
- Good written and verbal communication skills.
- Able to work independently and meet deadlines.
- Experience in operations, sales support, purchasing, logistics or accounts administration is an advantage.
- Experience with import documentation and shipment coordination is a plus.
About the Employer
BRN/UEN: 201929127R
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