Secretary to the General Manager

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Location:
Toa Payoh MRT, Toa Payoh
1004 Toa Payoh Industrial Park, Singapore, 319076
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Job Types: Full Time
Timing/Shifts: 5 Day Week

S$5500 - 6500 / month

Job Responsibilities

Manage the General Manager’s daily schedule, meeting appointments, and reminders for key tasks.

Assist the General Manager with daily operational and management affairs, and track the progress of work across various departments.

Organize meetings, take minutes, and prepare/draft work reports and business documentation.

Support the General Manager in business communications, client reception, and the maintenance of relationships with business partners.

Monitor the execution of key company projects, business partnerships, and management decisions.

Facilitate communication and coordination among the sales, finance, procurement, and administrative departments.

Handle other important tasks assigned by the General Manager, provide timely feedback, and drive the resolution of issues.

Ensure the confidentiality of sensitive business materials and internal company information.

Job Requirements

Associate degree or higher; a background in Administrative Management, Business Administration, or a related field is preferred.

Strong communication, coordination, organizational, and execution skills.

Proficiency in both Chinese and English; capable of drafting professional business documents.

Highly proficient in Microsoft Office suite (Excel, Word, PowerPoint, etc.).

Detail-oriented, clear-thinking, and possesses strong time-management skills.

Demonstrates high professional standards, a strong sense of responsibility, and a commitment to confidentiality.

Prior experience as a secretary to a General Manager, an assistant to senior management, or in a business administrative role is preferred.

Capable of handling tasks independently and coordinating across departments.

What We Are Looking For

A mature, composed, and flexible individual who is well-versed in business etiquette.

Someone who understands the management team’s strategic thinking and proactively follows up on tasks.

An individual who can go beyond routine secretarial duties to assi