Personal Assistant (Travel Planning)

We are seeking a professional, discreet and resourceful individual to support a senior business leader. This role focuses on travel planning (85%) and executive support (15%).

KEY RESPONSIBILITIES

Travel Planning & Logistics
• Coordinate business and selected personal travel, including flights, hotels, ground transport and detailed itineraries.
• Research dining options, activities and experiences based on the CEO’s preferences.
• Coordinate overseas meetings and events, including venues, vendors and logistics.
• Arrange VIP services, lounge access and special requests.
• Manage visas, travel insurance and related documentation.
• Ensure travel arrangements are cost-effective and well organised.
• Track expenses, organise receipts and submit claims to Finance.
• Arrange selected leisure activities and provide ad-hoc administrative support.

Executive Support
• Manage the CEO’s calendar, appointments and meeting schedules.
• Handle emails, calls and correspondence professionally.
• Prepare meeting materials, schedules and notes.
• Liaise with internal stakeholders, external partners and service providers.
• Handle sensitive business and personal information with strict confidentiality.

REQUIREMENTS

• Relevant experience supporting an executive, entrepreneur or family office OR relevant experience in travel consultancy.
• Strong experience in complex travel planning and logistics.
• Organised, resourceful and able to work independently.
• Excellent communication skills, sound judgement and discretion.
• Comfortable with occasional after-hours coordination.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret only shortlisted candidates will be notified.
Gwenneth Kirsten Wee
Reg No. R1545315 | EA: 25C3031 | UEN: 202527765K
[email protected]
[Antares Management Services Pte Ltd]