Administration Executive
Administrative Executive - Facilities Management (West Side)
Join our team and play a key role in supporting the smooth day-to-day operations of our site!
We are looking for an organized, proactive and detail-oriented individual to support the Site Manager in administrative and facilities management activities.
What You'll Do
- Support facilities management matters, including responding and monitoring rectification for building defects.
- Coordinate event such as provision for extra power points, ventilation, cleaning, etc.
- Manage documentation, filing, attendance and overtime records.
- Support procurement activities, including Purchase Orders and inventory coordination.
- Coordinate client meetings, prepare presentation materials and meeting minutes.
- Liaise with clients and relevant parties on security clearance and site access requirements.
- Communicate company updates and notices to site staff.
- Provide administrative support to the site team and undertake other duties as assigned.
What We're Looking For
- Minimum GCE 'O' Level or equivalent.
- 2-3 years of relevant experience in administration, facilities management, event management or a similar role.
- Proficient in Microsoft Office (Word, Excel and PowerPoint).
- Strong organizational, communication and coordination skills.
- Procurement or inventory experience is an advantage.
- Comfortable supporting weekend events when required.
If you are a hands-on team player who enjoys coordinating people, tasks and operations, we'd love to hear from you.
EA Personnel Name: Jevelyn Ong Yi Wen
EA Personnel No: R2095790
EA License No: 11C3955
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