Procurement Assistant
-
Napier MRT, Tanglin
Valley Point Office Tower, 491B River Valley Road, Singapore, 248373
- Full Time
- 5 Day Week
S$3000 - 3500
Procurement Support
Processing purchase requisitions and procurement requests from vessels and internal departments.
Assist with supplier price and delivery comparisons.
Prepare and process Purchase Orders (POs) in the procurement/DNV system.
Ensure PO details, pricing, quantities, delivery locations, and required delivery dates are correctly entered in Excel sheet
Vessel & Supplier Coordination
Coordinate with vessels, suppliers, ship agents, warehouse, freight forwarder, and internal departments regarding delivery arrangements.
Follow up on outstanding and overdue deliveries.
Assist in arranging delivery of spares, stores, lubricants, and consumables to vessels.
Maintain a tracker for pending quotations, open POs, and outstanding deliveries.
Monthly Accrual Reporting
Assist in preparing the monthly procurement accrual report.
Review open POs and identify items/services delivered but not yet invoiced.
Coordinate with suppliers and Finance regarding outstanding invoices.
Maintain an accrual tracker and follow up on outstanding items.
Assist with month-end reconciliation of POs, deliveries, invoices, and accruals.
Consumption Reporting
Assist in preparing monthly vessel consumption reports.
Compile consumption data for lubricants.
Maintain records of deliveries, consumption, and ROB (Remaining On Board)
Assist in preparing monthly consumption summaries for management review.
Procurement Records & Admin
Maintain accurate procurement databases, trackers, and filing systems.
Update vendor information and approved supplier records.
Maintain records of pending quotations and supplier responses.
Track open, completed, cancelled, and outstanding POs.
Assist with invoice and PO matching.
Support internal and external audits by providing procurement documentation.
Perform general administrative duties within the Procurement Department
About the Employer
BRN/UEN: 200407555W
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